SUBMITTING THE FORM
FORMS
MUST BE COMPLETED BY SEPTEMBER 1, 2007, OR (AT THE
DISCRETION OF THE District Leader) BY MARCH 1, 2008.
THE OPERATIONS BUDGET SHOULD BE COMPLETED PRIOR TO THE ANNUAL FINANCIAL
REPORT.
All Sections
must fill out these forms. Sub-units (Subsections, Groups and Technical
Chapters) should complete it as follows:
| Subsections
and Groups |
Units
may opt to file separately from Sections, or to put through their
Section. |
| Technical
Chapters |
Units
must submit Operation Budget and Annual Financial Report through
the Section. |
FORMS
OPERATIONS BUDGET - PDF Versions Only
| 1.
|
Each
column should be completed and figures should be rounded to the
nearest dollar. The column 'Variance' is equal to the difference
between the amount budgeted and the actual amount received/spent
during the past year. Negative differences should be indicated in
parentheses. |
| 2.
|
Once
all the individual items are completed, please add up the line items
to determine the subtotals and the Total Revenue and Total Expenditures.
|
| 3.
|
Enter
the appropriate Region number in Roman Numerals, the Section Code,
and the formal Section Name. If the form is lodged by a sub-unit,
the sub-unit lodging the form should indicate the umbrella Section
then check the appropriate box type and indicate the unit (Subsection,
Group or Technical Chapter). |
ANNUAL
FINANCIAL REPORT
| 1.
|
Copy
figures from Actual column in the Operations Budget to Annual Financial
Report.
- Copy
the subtotals from the Operations Budget sheet from the Past
Year- Actual column to the Expenditures section on the Annual
Financial Report.
- Copy
the Past Year - Actual/ Total Expenditures and Total Revenue
figures from the Operations Budget to the Annual Financial Report
Expenditure and Revenue Subtotal items.
- Copy
individual Revenue line items from the Actual column in the
Operations Budget to Revenue line items in the Annual Financial
Report.
- Copy
Revenue-Subtotal to Current Fiscal Year Revenue and Expenditure
- Subtotal to Current Fiscal Year Expenditures = Total Expenditure
|
| 2.
|
Fill
in the Unit's bank balance plus any other cash assets for the
beginning
of the fiscal year (July 2006) and add together to determine Total
Assets as of July '06. Similarly repeat the process for Total
Assets
as of June 30, 2007. |
| 3.
|
Subtract
Current Fiscal Year Expenditures from Current Fiscal Year Revenue
to determine the Surplus/Deficit. |
| 4.
|
To
determine Current Assets, add the surplus or subtract the deficit
to Total Assets as of July 1, 2006. THIS FIGURE SHOULD MATCH
THE
FIGURE IN TOTAL ASSETS AS OF JUNE 30, 2007. If the figures don't
match, please explain on the lines provided. |
| 5.
|
Fill
in your Bank details and indicate sub-units if applicable. Also
indicate where the check should be mailed. Section details need
to be re-entered with the information from the Operations Budget. |
| 6.
|
Please
ensure two appropriate Section members authorize the authenticity
of the reports. |
If you
experience any difficulties, please contact Unit Support at unitsupport@asme.org.
|
