GUIDELINES FOR HOSTING A
STUDENT PROFESSIONAL DEVELOPMENT CONFERENCE (SPDC)

DRAFT

November 2008

	Introduction
	Overview and General Responsibilities (Updated: January 15, 2009)
		Purpose
		Core Agenda
		Responsibilities of District
		Responsibilities of Host
		Responsibilities of SPDC Support Person
		Responsibilities of ASME K&C District Liaisons
		Responsibilities of ASME Manager, Student Development
		Responsibilities of K&C Senior Program Manager
		Responsibilities of K&C Unit Support Manager
	Host Committee Structure
		Recommended Committee Structure
		Overview of Committee Responsibilities
	Committees and Subcommittees
		Overall Conference Chair / Primary Contact
		Communications Chair (Updated: January 15, 2009)
		Finance Chair (Updated: January 14, 2009)
			Treasurer
			Fundraising
			Career Fair / Exhibits
		Registration Chair (Updated: January 14, 2009)
				Pre-Conference Registration
				On-Site Registration
				Welcome / Conference Packages
		Competition Chair (Added 12-04-08)
			Old Guard Oral Presentation Competition
			Old Guard Technical Poster Competition
			Old Guard Technical Web Page Competition
			Student Design Competition
			R/C Baja Car Competition (Optional)
			T-Shirt Design Competition (Optional)
			Impromptu Design Competition (Optional)
			Judges
		Other
			A/V Equipment Coordinator
			Hotel Coordinator
			Meeting Room Coordinator
			Food Service Coordinator
			Pre-Post Conference Activities Coordinator
			Workshop / Seminar Coordinator
			Student Leadership (Training) Seminar Coordinator (SLS)
			Graduate Student Technical Conference Coordinator (GSTC)
			Section District Meeting Coordinator
	Frequently Asked Questions (FAQ)
Appendices
	A	Statistics
	B	Signing of Contracts and Waiver of Liability (Including Information that must be included on hotel contracts)
	C	Chartering of Airplanes, Ships, and Buses (Arrangements for Tours)
	D	Sample Agendas
	E	Sample Fund Raising Letters
	F	Sample Budgets
	G	Rules: Old Guard Oral Presentation Competition
	H	Rules: Old Guard Technical Poster Competition
	I	Rules: Old Guard Technical Web Page Competition
	J	Rules: Student Design Competition
	K	Rules: Impromptu Design Competition Ideas
	L	Rules: T-Shirt Design Competition
	M	Rules: RC Baja Car Competition
	N	Competition Prizes and Prize Money
	O	Timeline
	P	Committee Communications List
	Q	Sample Activitity Worksheets
	R	Host Webinar (PPT File)
	S	Sample SPDC Awards Presentation (2008 Denver)
	T	Dates to Avoid